THE REIKI ASSOCIATION RULES OF ASSOCIATION
In the conducting of its affairs The Reiki Association shall be mindful of its Statement of Identity at all times. Our mission statement is: We are an association of people initiated into Reiki. We are part of the world-wide Reiki community. Our mission is to facilitate and nurture the understanding and practice of the Usui System of Reiki Healing as expressed by the Office of Grand Master.
The funds of The Reiki Association shall be kept in a recognised banking facility. The Council shall ensure that proper account books are kept, and these shall be open to inspection by any member. The Council will appoint a Treasurer to keep proper accounts of the finances of TRA. These accounts to be audited at least once a year, and an audited statement of accounts shall form the basis of the Treasurer's report at the AGM.
3.1 Membership of TRA shall be open to all people initiated into Reiki.
3.2 All members shall pay the appropriate subscription to TRA as it falls due. Any change in the subscription rate will be at the discretion of the Council and will be subject to approval at the AGM or an EGM. Failure to pay the subscription within two months of the due date will result in the removal of that member from membership of The Reiki Association.
4. The Reiki Association Council (TRAC)
4.1 The affairs of The Reiki Association shall be managed and administered by the democratically elected Council.
4.2 The Council will ideally consist of six individuals, at least one and preferably two of whom must be Reiki Masters, who meet the requirements set out in paragraph 5.1. At their first formal meeting following the AGM they will decide amongst themselves the areas for which each of them will be responsible.
4.3 The Council will meet not less than six (6) times per year.
I. Additional meetings may be called at the discretion of the Council.
II. If a Council member misses two consecutive regular meetings s/he will be required to resign unless it is agreed that exceptional circumstances prevented their attendance.
III. Meetings will be chaired by each member of the Council in turn.
IV. The Council may only make a policy decision if a quorum of at least four of its members is present at the meeting.
4.4 Minutes will be kept of all the meetings of the Council along with records of any sub-council recommendations. These will be circulated to all Council members, agreed and signed by the Council member in the chair at the next meeting. Copies of the minutes of meetings will be made available to members on request.
4.5 Membership of sub-councils must be ratified by the Council and sub-councils will be accountable to the Council. They may make recommendations, but only the Council is empowered to make decisions.
5. Election of Council Members
5.1 To be eligible for the Council individuals must:
I. have been initiated into Reiki for a minimum of two years;
II. have been a member of TRA for at least two years;
III. agree to abide by and actively support the Statement of Identity of The Reiki Association
IV. be initiated into Second Degree;
V. have attended a previous gathering;
VI. be prepared to make a short statement at the AGM outlining why they want the role and what they can offer.
5.2 Members of the Council shall be elected by vote by the members of TRA at the duly appointed and advertised annual general meeting. Voting will be by a show of hands at the AGM.
5.3 If there are vacancies for the Council at the time of the AGM any eligible member of TRA who wishes to stand, and is present, may do so by making themselves known to the Administrator before mid-day on the day of the AGM.
5.4 If at the time of the AGM there are not enough nominees to fill any vacancies on Council, the Chair of the meeting may, at his/her discretion, invite nominations from the members at the meeting.
5.5 If after the AGM a position remains vacant then the Council may at their discretion co-opt a member of TRA to fill that vacancy. Any decision to co-opt must be made by the whole Council, and individuals must be approached one at a time.
6. General Meetings
6.1 At the Annual Gen eral Meeting the membership will receive reports from the Council and from the Treasurer and administration. Any other reports or matters of importance may also be conveyed to the membership and voted on at this time.
6.2 A resolution to be voted on at the AGM must be proposed in writing by a member of TRA, seconded by two other members of TRA and should arrive at the registered address forty days prior to the AGM. Such resolutions must be forwarded by the Council to the members at least twenty-one days prior to the meeting.
6.3 Changes to the Statement of Identity and Rules of Association:
I. Changes to the Rules of Association may be made by the Council from time to time as they deem necessary for the proper conduct and management of TRA.
II. Changes to the Statement of Identity may be made either at the AGM or at an EGM. A proposal for such a change must be submitted in writing by a member of TRA, seconded by two other members of TRA. The Council must give at least twenty-one days notice of such a proposal in writing to all members. For such constitutional changes to be implemented a two-thirds majority of all voting members is required, and provision will be made for a postal vote. In the event of a postal vote being implemented only those votes received at the designated address by the specified time will be considered
Complaints and Conflict Resolution:
I.Any complaint by a member of the public against TRA or one of its members should be lodged in writing with the administrator within six months of the incident/cause of complaint.
II.If such a complaint has been received the complainant shall be so advised and, if they request it, be sent a copy; the Council shall then conduct a full investigation into the complaint, or appoint a disputes sub-council, which may result in the permanent or temporary exclusion of that member if the Council feel such action is appropriate.
III.The results of any investigation shall be sent in writing to the member concerned and to the complainant.
IV.The member may appeal directly to the Council against any proposed course of action.
V.In the event of serious misconduct and permanent exclusion, the ex-member may apply to the Council for their exclusion to be reviewed after a pre-determined period. This period shall be decided at the time of exclusion and at subsequent reviews if the exclusion is continued.
Revision Adopted May 2001 Based on document adopted 1997.